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January 1, 2020
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by Stephen

Indexing Fiction: Thoughts and Suggestions

I want to shift focus this week to a thought experiment. Fiction is rarely indexed—I have never been asked so far. Yet as an avid reader of fiction, I have often thought about the potential advantages and what the challenges might be. I have blogged before about indexes for fictional works which I have come across (here, for The Lord of the Rings, and here, for an online index for The Wheel of Time series), and I want to expand those thoughts on reasons to index fiction and what good practices could look like.

Indexing fiction is not a few concept, thankfully. In a 2007 article in The Indexer, Hazel Bell profiles 73 works of fiction with indexes, dating back to the 1800s. Clearly not a booming field, though there is precedent. If you search through the back issues of The Indexer, you will find a few other articles as well. 

So Why Fiction?

The first question, of course, is why bother? Are readers really so keen to revisit a book through an index? Won’t the plot be given away? How does one index a theme, or should the index only focus on identifiable people, places, and objects?

One option I have seen and heard of, which to me is the least compelling option, is to write a joke index for a humorous book. Rather than serving as a useful guide, the index is intended as an extension of the text, and is supposed to generate chuckles. I sort of see the point of these, though given the purpose of an index and the labour needed to write them, I like to think that the end result can both be useful and funny. 

What I find far more interesting are indexes for classic novels, which appear to be aimed at scholars. An example is Clarissa, by Samuel Richardson, which The Indexer reviewed (starting on page 213). What I find so appealing about these indexes is that they recognize that these books can contain so much more than just their literary value. I have read about one example (I wish I can remember the title and author), written in the realist tradition, which historians were using to learn about that time period. And so the indexes produced focused on customs, beliefs, objects, and other historical details that were not readily available elsewhere. Non-fiction for scholarship already relies so heavily on indexes, so why not fiction as well? 

The last reason I will mention for indexing fiction, which is where I am most interested, is to make long series accessible. In science fiction and fantasy, there is The Expanse series by James S.A. Corey, for example, or the multiple series being written by Brandon Sanderson. Mystery and historical fiction have their own long series, such as the Horatio Hornblower novels. My argument here is that in such long series, it can be difficult to remember in which books characters appear, and in which books certain events happen. The level of world building is often so rich as well that indexes could be written about these fictional cultures and geographies. In a way, I see the online fan-created wikis as an index substitute, as these wikis provide a way to learn more about the different characters and places, including where they appear in the books. I just think that an index would be more precise and publishable.

Challenges and Considerations

Indexing fiction does present some challenges, of course. 

The first is how much to reveal about the plot and the character arcs. This could range from no revelations, from using no subheadings (the Lord of the Rings approach), to including subheadings that are coy about what ultimately happens, to outright spilling the details. I think the deciding factor would be the purpose and audience for the index, though I would argue for including subheadings in some capacity. Long strings of locators are simply not that helpful for readers. I also think the case could be made that most people will either be using the indexes for research or after they have already read the book. Either way, spoilers will probably be acceptable. 

Another challenge, especially for contemporary fiction, is to know what edition to tie the index to. Unless the index used paragraph numbers, which could apply across all editions, the index will use page numbers for locators, which can vary across editions depending on layout. A related challenge, for series, is how to publish the index. For a fourteen book series, for example, the index could be large enough to publish as a standalone book, which may be the best option, though it would mean another resource to buy in addition to the series. I think the hardcore fans would still go for it, though. If fans are willing to build a wiki, they will probably be willing to buy an index and other supplementary material. 

Another consideration is to write multiple indexes. For example, there could be separate indexes for people, places, culture, important objects, songs, and whatever else seems necessary. This is not often done for nonfiction book, but I think the value for fiction is that it helps to narrow the search. I think that users of fiction indexes will most likely have a specific search in mind, and so whether they are researchers or fans, having dedicated indexes for different categories could assist the search process. 

What do you think should be in a fiction index? Would you use them if they were available? What kinds of books would you wan them for? Feel free to send me a note. I am curious to know if I am the only one to think about these things.

Article
September 22, 2018
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by Stephen

Indexing Fiction: The Lord of the Rings

Happy Hobbit Day!

September 22 is apparently the shared birthday of Bilbo and Frodo Baggins. I wonder how old they would be.

Today is also a good excuse to examine the index for the Lord of the Rings (LOTR) trilogy. I was quite surprised to notice, a couple of years ago, that my omnibus edition has an index. Thanks to a comment from a colleague, I have learned that the box set also comes with an index, or at least some of the box sets do. 

To back up a moment, and briefly recap, last month I reviewed an online index for The Wheel of Time series. The indexing issues I raised for fiction included spoilers, the scope of the index, locators, and differentiation, for example if the reader has forgotten which is a person, place, or thing. I will not repeat my full discussion of these issues in this blog post, but I will be examining this index with those issues in mind. So, on to the LOTR’s index.

I am curious to know when this index was originally written. My omnibus edition is from 1995, though the copyright page states that the three volumes were first published together in 1968. Does the index extend that far back? I was able to find a copy of the index in a box set on Amazon, using their Look Inside feature. That version is from a mass market paperback edition from Del Ray, apparently from 1986. I do not know if that index is the one reproduced in other box sets as well. In any case, the two indexes are extremely similar. The box set edition appears to have been shortened, which I think makes it less comprehensive and useful, but otherwise I am willing to believe that it is simply a shortened version of the original. In this review, I will mostly be commenting on the longer version found in the omnibus edition.

The index itself is actually a set of four indexes. There is an index for songs and verses; persons, beasts, and monsters; places; and things. There is a fifth section in the box set, with the title of “Supplement: Persons, Places and Things appearing only in Songs and Poems,” only a page long. I am not sure why this fifth index is included, as it is very specific. What audience or need is it seeking to meet? Otherwise, I think splitting the index is a helpful decision on the part of the indexer. It directly addresses the issue of differentiation, and of informing readers what kind of entry they are looking at. Splitting the index also means that each section is not too long, which I think also makes the index easier to search. 

Splitting the index also speaks to the scope of the index, which is what does the index cover. Related to scope is also the use, or not, of subheadings, which also leads to the issue of spoilers. Can we get a sense of the story from the index entries? In this index, the focus of the index is on the tangible. As far as I can tell, there are no conceptual entries, nor do the entries give a sense of plot. There are a few subheadings, but they are mostly of alternative names or terms, such as “the Grey” or “Stormcrow” for Gandalf. I am glad that these alternative terms are included so that the reader can find all of the relevant entries (and I noticed that several of them were removed in the box set edition), but these don’t tell us much about the character, place, or thing. 

Also on scope—and an aspect of this index that I find frustrating—is that the index does not attempt to be comprehensive. The places index, in particular, has a headnote explaining that in most cases only the first mention is indexed, except for where the indexer thought there were other significant mentions. In the box set edition, the headnote actually admits, “This [index] is rather more arbitrary than the last.” The headnote for the persons, beasts, and monsters index simply tells us that “references are selective” (though this headnote is missing from the box set). Still, there are far more locators in the persons index than for places, giving me some confidence that I will at least find all of the major scenes or chapters for a character. I do not know why the same was not done for places. For the things index, there is no headnote, and relatively few locators. This is also the section that appears to have been shortened the most between the two editions. The songs and verses index is short, split between first lines and titles, and seems comprehensive. Overall, it seems like each section was given different treatment, without a lot of explanation to the reader as to why. This makes me doubt the usefulness and reliability of the index. Can I trust that I am being directed to all of the relevant entries? Part of the indexing process is determining what is relevant for the reader, especially if there is a space constraint, so I do not want to fault the indexer for making decisions that we all have to make. In the absence of more information, though, the discrepancies do seem arbitrary, which is not the impression that an index should give.

The locators are also worth commenting on. With no subheadings to indicate plot, there are long strings of undifferentiated locators. These are usually not ideal, but given that this index is trying to avoid spoilers and is only trying to direct readers to the relevant pages, I think the undifferentiated locators are understandable.

 One aspect I found interesting were the extremely long page ranges for main characters. Locators for Frodo, for example, included 21-145 passim, 148-86 passim, 190-209 passim. The term passim, not commonly used, is meant to indicate that the subject is discussed throughout the range, but not necessarily on every page or in a continuous discussion. I think the use here is unnecessary as the reader will probably figure that out from the ranges. Still, these ranges are an interesting solution for how to index main characters who are the focus of the book. The ranges allow those entries to be relatively short, compared to how much of the book the locators cover. 

The locators also, of course, have to be changed for the different editions. For the box set, the index seems to only appear in the third book, The Return of the King, and locators include the volume number, so readers know which book in the trilogy to refer back to. I see value in having the (mostly) same index across all editions, so readers will find the same kinds of information regardless of the edition they are using. It must be a tedious task, though, for whoever given the job of adjusting the locators for each new edition. 

All in all, I think that the LOTR index is decent. Its best feature is having separate indexes for the different types of content. The part of me that likes to be organized and thorough wishes that the index was more comprehensive, in both entries and number of references picked up. At the very least, a longer headnote would be helpful to explain the differences between the sections and what we can expect to find. I also wonder how this index would be different if the plot was at least hinted at, but I respect the decision to not include spoilers. For the reader, I think this index is certainly a vast improvement over having no index, and I am grateful for whoever had the foresight to create it and to keep it in publication.

 My apologies for irregular blogging over the last couple of months. I have had a lot of work this summer, which is continuing into the fall. More to the point, I’ve been away for about a week for each of the last two months, and I have another trip planned starting next week. I don’t usually stagger my holidays like this, and while I have enjoyed the people and places my wife and I have visited, I have also found it difficult to maintain routines in this pattern of intense periods of work interspersed by travel. I look forward to returning to a more settled schedule, including more blogging, when I return in October. 

Article
August 13, 2018
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by Stephen

Indexing Fiction: The Wheel of Time Case Study

Indexes for fiction seems to be a recurring topic among indexers. I do not know of anyone who has actually written an index like this, but we sure like to talk about it. Someone recently raised the issue again on one of the indexing email lists, and it just so happened that shortly before that exchange, I found an online index for the fourteen-volume fantasy series by Robert Jordan and Brandon Sanderson, The Wheel of Time, which is one of my favourite fantasy series.

So, here are some thoughts to join the conversation, first on indexing fiction, in general, and then on The Wheel of Time index specifically.

Issues in Indexing Fiction

One of the biggest concerns in indexing fiction is spoilers. How much of the plot should be revealed? Should the ending be included, even if buried in a subheading? Or should nothing about the plot be revealed, with the index consisting of  undifferentiated locators (no subheadings) for people, places, and things?

To help discern an answer, we should consider who is most likely to use the index. Is it a new reader or is it a repeat reader? Repeat readers may actually want spoilers, because they already know what happens anyway, and they may be searching the index for specific information or scenes that they recall, which would require a fairly detailed index. 

I think it is also helpful to consider other supplementary material that can accompany fiction, like wikis and companion books. For The Wheel of Time, the “A Wheel of Time Wiki” has on its home page the following statement: “This wiki contains spoilers for all books in the series! Read articles at your own risk.” The Wheel of Time Companion: The People, Places, and History of the Bestselling Series, also states in its introduction that the book contains spoilers. It seems reasonable to say that spoilers are inevitable, and often expected, in supplementary material, including, I would say, indexes. A certain amount of information needs to be included in order for that resource to serve its purpose. Perhaps spoilers are not as big an issue as we may think, though again, this circles back to the purpose of the index and its audience.

A related issue, focusing on the index content, is the scope of the index. Should the focus be solely on people, places, and things? What about the culture, technology, or social issues described in the book? Should major themes be picked up? Should the index attempt to break down the plot, or follow character arcs? Should subheadings be used, which can facilitate breaking down the story, or should locators be undifferentiated, which could lead to long strings of page numbers but at least the plot is safely hidden. In writing the index, of course, the book should not be rewritten, but I think that there are still degrees of complexity and scope that can be considered. A good novel should be multifaceted and immersive. Should the index be similar?

The last main issue that comes to mind is that of locators. Fiction, especially popular fiction, can often be reprinted in multiple editions over time. Which edition should the index be keyed to, or will the index have to be adjusted for each edition? If the index is for a series, like The Wheel of Time, for which I think an index would be most useful, there is the added question of how will the index be published? Will it be a standalone volume? Published online? This logistical issue is not insurmountable, but it should be considered from the outset.

The Wheel of Time Index

I have actually thought about an index for The Wheel of Time for many years, though partly for the issues outlined above and partly for lack of time and pay I have not followed through on the idea. So I am really excited to find this online index, which you can view here. It is part of the larger website Encyclopedia WoT, which is one of several fan-created The Wheel of Time websites. 

As you can see when you browse the main page, the main headings focus on people, places, and things. There are a few concepts, such as agelessness and channelling, which are specific to the world, but otherwise conceptual entries are not included. Still, given the parameters I am impressed by how thorough the term selection is. Even characters and places with very minor references are included. 

Interestingly, names are not inverted and are alphabetically sorted by first name. Perhaps readers are more familiar with first names than last? A more serious issue, I think, is that terms are not differentiated or explained. There are a few instances of two minor characters having the same name but no indication of which entry is for which. There are also a lot of terms which I simply do not recognize, probably because it has been a few years since I have read most of the books, and probably because some of these references are quite minor. I think simple glosses would be helpful. For example:

hedgehog (ter’angreal)

Mehar (Saldaean town)

Sarand (Andoran noble house)

Glosses like these would make the index much easier to browse. In its current state, the index requires the user to recognize all of the terms and to already know what they want to find, while glosses would make searching easier for the casual browser. 

My last critique about the main headings is the lack of cross-references. This lack is particularly noticeable as some of the entries do not have their own page. For example, the entry for Mondel Gate automatically redirects to the page for the city of Caemlyn, within which are references to Mondel Gate, but the user has to search for those references. It is not obvious why I was sent to a different page than expected, or where the relevant information is. Some sort of cross-reference could explain where the information actually is or why I am being redirected, and give direction for how to use the index.

The individual entries are also quite interesting, and show how much more information can be included in an online index compared to a back-of-the-book index. The entries definitely contain spoilers, as they contain extensive information about what the reader can find. For example, the following subheadings, we will call them, appear in the entry for Basel Gill:

Gill is very upset that Maighdin has disappeared.

Gill and his companions reach the Jehannah Road. Travelers report that the way north is impassable so they head east.

Rand tries to remember what Gill told him about Galad.

Elyas scouts the Whitecloak camp and recognizes Gill. Perrin begins planning how to free them.

The information provided is split into a number of different sections. The first is a brief explanation of the entry, such as this one for Basel Gill: “The innkeeper of The Queen’s Blessing in Caemlyn”. If the entry is a person, there is usually then a physical description, including locators for where the person is described. Next is a list of actions and events the character appears in, in chronological order, followed by other mentions. 

Entries for places, things, and groups follow a similar structure, and may also include a list of related entries (a form of cross-reference), such as everyone mentioned from a particular village.

As mentioned, a lot of information, in sentence format, is given in the description for each locator. The entries also appear to be in chronological order, so similar entries are not grouped together. While this means that readers have to search to find the specific information they want, the entry does provide a comprehensive overview. 

I find the locators to be one of the most interesting aspects of this index. The locators bypass the issue of which edition of the series to use by linking to chapter summaries instead of page numbers. This provides context for the entries, but if the reader still wants to find the specific mention, they will have to reread the chapter. Perhaps this is why so much description is given within each entry, as the chapter summaries are fairly brief. This makes the entries, in a way, more important than the locators. Still, I think this is quite an ingenious solution.

In addition to the index, at the top of each page there are a number of links to pages on each of the books, history, geography, characters, items, etc… Some of the information listed in these pages overlaps with the index, while others, such as history and geography, in a way serve as conceptual entries, gathering together relevant subheadings. The index is integrated into the larger website, blurring the lines between the website as a whole and the page that is formally labeled “Index.”

All in all, I am very impressed by this index for The Wheel of Time. I cannot imagine how much work must have gone into its creation. I think there are some ways to make the index easier to search and use, and more could be done to expand into more conceptual entries, but these are fairly minor quibbles compared to what this index actually does achieve. This is a fantastic resource for fans. I wish that similar indexes were available for other series as well.

Article
August 31, 2016
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by Stephen

Plotter vs. Pantser? The Indexer Edition

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If you read my previous post on genre, I’d understand if you think that this is another post inspired by the When Words Collide writing festival that I attended mid-August. This post, however, was actually inspired by Larry Sweazy’s keynote address at the joint ASI/ISC indexing conference I attended in June. Summer is a great time for conferences.

You fiction writers may already be familiar with the terms plotter and pantser. They refer to how an author approaches the process of writing a story. Do you first plot out the story before writing, or do you start with a blank page and write by the seat of your pants? Larry Sweazy, who is both an established indexer and an award-winning fiction writer, adds a twist to this concept by applying it to indexing.

Pantsing an index is to read through the text and simultaneously create and input the terms into your indexing software, without prior reading or planning. To plot would be to read through the text, either the whole text or by chapter or section, mark it up so that you have an idea of what terms you want to use, and then create the terms in your indexing software based on your notes and rereading of the text.

There are excellent indexers who fall on both sides of this divide (just as there are excellent writers who swear by both). Pantsers say that they can always revise and finalize the index later, during the editing phase. Plotters take the view that they produce a better index, and have less editing to do, if they can first understand the text.

My take? I think a lot comes down to experience, though certainly work styles and how you process information are important too. When I first started to index, I would plot out the index, chapter by chapter. Eventually I started to pants. Part of my decision to change my indexing approach was from learning from other indexers that this was an actual, viable option. Time was also a factor. I was getting more work, feeling crunched, and wondered if pantsing would speed me up. The biggest factor for me, though, at least in terms of successfully transitioning to pantsing, was experience. I had indexed enough books to have a rough template in mind that I could use when indexing blind. I was confident that making a decision, and then revisiting that decision during the editing phase, was sufficient for creating an excellent index. Plotting added an extra step, in that I would make a decision while marking up the text, and then revisit that decision twice, while inputting the entry into the index, and again while editing. I decided that extra step wasn’t necessary.

Still, I sometimes do get a particularly difficult book to index, and for those books pantsing is not as effective. For those I may decide that I do need to do some plotting. Perhaps not pre-reading the entire book, but certain key sections that illuminate the whole.

I have also increased the number of notes I make for myself while I input the terms, which I skim when I am ready to begin editing. These are to remind me of potential trouble spots that I will want to revisit during the editing phase, or these notes serve as brainstorming of alternative terms, or of similar terms I am seeing in the index and want to mull over for which is best to use. I also sometimes use mind maps to help me organize and understand what I am reading. I find visualizing the relationships between terms to be a quick and effective way to understand the structure of the text and hence the index.

For the pantser, I think plotting can still play a role in certain circumstances. The trick is to recognize those circumstances, and adapt your indexing strategy accordingly.

Now as a writer, do I plot or pants? I have to admit that I usually plot. I can often get away with pantsing short works of nonfiction, but fiction is another story. Right now I am experimenting with different plotting techniques, seeing what works best for me. I wonder if this will change too as I gain experience.

And Larry Sweazy? A pantser all the way, in both writing and indexing. That man has it figured out, or, better said, doesn’t, but knows how to finish the project regardless.